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| If you are doing a project for GNG (or CEED) you can get a refund for the materials you have purchased. | | If you are doing a project for GNG (or CEED) you can get a refund for the materials you have purchased. |
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− | == Conditions == | + | ==Conditions== |
− | Please note that there are conditions to receive your refund: | + | '''Please note''' that there are 2 main conditions you have to fulfil to receive your refund: |
− | - Have a completed makerepo submission
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− | - Bring back the project
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− | =Guidelines
| |
− | ==Receipts
| |
| | | |
− | ==Form
| + | *Have a completed makerepo submission: |
− | Receipts need to be included with the following reimbursement form, only the yellow areas need to be filled.
| + | **All design files (project dependent) |
| + | ***3D CAD files (onshape projects, solidworks parts and assemblies, STLs, etc) |
| + | ***2D vector files (CAD drawings, inkscape files, etc) |
| + | ***Mechanical assemblies (hand drawn, CAD assembly, etc) |
| + | ***Circuit assemblies (hand drawn, tinkercad circuits, etc) |
| + | ***Code (in text format, not a picture) |
| + | ***Make sure any links have the correct sharing permissions |
| + | **User manual (includes BOM and assembly/usage instructions) |
| + | *** |
| + | *Bring back the project (if applicable) and any extra materials that were bought but not used in the prototype |
| | | |
− | =Payment | + | ==Guidelines== |
− | The previous conditions need to be completed and verified before a refund can be processed. The refund form and receipts must also be complete and preferably submitted in 1 PDF document with multiple pages
| + | ===Receipts=== |
| | | |
− | • The receipt needs to be in the same name as the person requesting the refund
| + | *The receipt needs to be in the same name as the person requesting the refund |
− | • The receipt needs to include a payment method (cash, mastercard, etc), these are usually receipts labeled as invoices
| + | *The receipt needs to include a payment method (cash, mastercard, etc), these are usually receipts labeled as invoices |
− | o If it does not then a credit card statement is good
| + | **If it does not then a credit card statement is needed as proof of payment |
− | • Anything paid other then Canadian money needs to be accompanied by a screenshot of the credit card statement
| + | *Anything paid other then Canadian currency needs to be accompanied by a credit card statement |
− | • We will need the physical copies of the receipts eventually but for now they can scan them
| + | *If a receipt is lost there is a lost receipt form that can be submitted: https://drive.google.com/file/d/1NyQD5jO1zlBZe8nTEQcEsqJrULh-c629/view?usp=sharing |
− | • There is a lost receipt form that can be filled if you need it as well
| + | |
− |
| + | ===Form=== |
− | • Vendor id= student number
| + | Receipts need to be included with the following reimbursement form, only the yellow areas need to be filled. Download the file and fill it on your computer. |
− | • Address= where they want the cheque to be mailed to
| + | |
− | • Each receipt is 1 line in the table, description includes the name of the store
| + | *Vendor ID= your student number |
− | • Authorized signature is them, approved by is me
| + | *Name= your name |
− | • Remarks= GNG1103/1503 or GNG2101/2501 + group number + short description of project
| + | *Address= current address or where you want the cheque to be mailed to. The address should be written properly. The example below would be the address for Makerlab 1: |
− | Please let the students know that this is a slow process and will take 2+ months to get the cheque
| + | 119-150 Louis-Pasteur Private |
| + | Ottawa ON K1N 6N5 |
| + | CANADA |
| + | The last line (CANADA) is only required if you would like the cheque sent internationally. You may use the [https://www.canadapost-postescanada.ca/info/mc/personal/postalcode/fpc.jsf Canada Post Website] to obtain the proper format for your address. |
| + | *Each receipt is 1 line in the table, the description includes the name of the store |
| + | **For example: the first line can be 'Amazon- dc motor' and the second could be 'Home depot- screws and brackets' |
| + | *Sub-total= the sub-total of the receipt without taxes, it can include shipping |
| + | *Tax total= only the tax amount of the receipt |
| + | *Total amount= sub-total + tax total |
| + | *Authorized signature is you, approved signature is the lab manager |
| + | *Remarks= course + group number + short description of project |
| + | **For example: GNG2101 A1- device to automatically brake a wheelchair if a user gets up |
| + | |
| + | Send the form and receipts to your project manager, preferably submitted in 1 PDF document with multiple pages. They will then get sent to the lab manager. |
| + | <pdf width="1000" height="1000">File:Reqforpayment_fillable.pdf</pdf> |
| + | |
| + | ==Payment== |
| + | The previously mentioned conditions need to be completed and verified before a refund can be processed. The refund form and receipts must also be complete. |
| + | '''Please note''' that it can take up to 2+ months to get the refund. |
| + | |
| + | The payment will be made by direct deposit so we also need a void cheque and the following form (if you are not already in the system). |
| + | <pdf width="1000" height="1000">File:Direct deposit_person_fillable.pdf</pdf> |