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Professional development/Project management/Refund Guide (view source)

Revision as of 19:10, 5 July 2023

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If you are doing a project for GNG (or CEED) you can get a refund for the materials you have purchased.
 
If you are doing a project for GNG (or CEED) you can get a refund for the materials you have purchased.
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=Conditions
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Please note that there are conditions to receive your refund:
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- Have a completed makerepo submission
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- Bring back the project
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=Guidelines
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==Receipts
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==Form
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==Conditions==
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Receipts need to be included with the following reimbursement form, only the yellow areas need to be filled.
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'''Please note''' that there are 2 main conditions you have to fulfil to receive your refund:
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=Payment
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*Have a completed makerepo submission:
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The previous conditions need to be completed and verified before a refund can be processed. The refund form and receipts must also be complete and preferably submitted in 1 PDF document with multiple pages
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**All design files (project dependent)
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***3D CAD files (onshape projects, solidworks parts and assemblies, STLs, etc)
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***2D vector files (CAD drawings, inkscape files, etc)
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***Mechanical assemblies (hand drawn, CAD assembly, etc)
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***Circuit assemblies (hand drawn, tinkercad circuits, etc)
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***Code (in text format, not a picture)
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***Make sure any links have the correct sharing permissions
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**User manual (includes BOM and assembly/usage instructions)
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***
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*Bring back the project (if applicable) and any extra materials that were bought but not used in the prototype
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• The receipt needs to be in the same name as the person requesting the refund
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==Guidelines==
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• The receipt needs to include a payment method (cash, mastercard, etc), these are usually receipts labeled as invoices
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===Receipts===
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o If it does not then a credit card statement is good
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• Anything paid other then Canadian money needs to be accompanied by a screenshot of the credit card statement
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*The receipt needs to be in the same name as the person requesting the refund
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• We will need the physical copies of the receipts eventually but for now they can scan them
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*The receipt needs to include a payment method (cash, mastercard, etc), these are usually receipts labeled as invoices
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• There is a lost receipt form that can be filled if you need it as well
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**If it does not then a credit card statement is needed as proof of payment
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*Anything paid other then Canadian currency needs to be accompanied by a credit card statement
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• Vendor id= student number
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*If a receipt is lost there is a lost receipt form that can be submitted: https://drive.google.com/file/d/1NyQD5jO1zlBZe8nTEQcEsqJrULh-c629/view?usp=sharing
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• Address= where they want the cheque to be mailed to
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• Each receipt is 1 line in the table, description includes the name of the store
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===Form===
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• Authorized signature is them, approved by is me
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Receipts need to be included with the following reimbursement form, only the yellow areas need to be filled. Download the file and fill it on your computer.
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• Remarks= GNG1103/1503 or GNG2101/2501 + group number + short description of project
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 Please let the students know that this is a slow process and will take 2+ months to get the cheque
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*Vendor ID= your student number
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*Name= your name
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*Address= current address or where you want the cheque to be mailed to. The address should be written properly. The example below would be the address for Makerlab 1:
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119-150 Louis-Pasteur Private
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Ottawa ON  K1N 6N5
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CANADA
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The last line (CANADA) is only required if you would like the cheque sent internationally. You may use the [https://www.canadapost-postescanada.ca/info/mc/personal/postalcode/fpc.jsf Canada Post Website] to obtain the proper format for your address.
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*Each receipt is 1 line in the table, the description includes the name of the store  
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**For example: the first line can be 'Amazon- dc motor' and the second could be 'Home depot- screws and brackets'
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*Sub-total= the sub-total of the receipt without taxes, it can include shipping
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*Tax total= only the tax amount of the receipt
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*Total amount= sub-total + tax total
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*Authorized signature is you, approved signature is the lab manager
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*Remarks= course + group number + short description of project
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**For example: GNG2101 A1- device to automatically brake a wheelchair if a user gets up
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Send the form and receipts to your project manager, preferably submitted in 1 PDF document with multiple pages. They will then get sent to the lab manager.
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<pdf width="1000" height="1000">File:Reqforpayment_fillable.pdf</pdf>
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==Payment==
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The previously mentioned conditions need to be completed and verified before a refund can be processed. The refund form and receipts must also be complete.
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'''Please note''' that it can take up to 2+ months to get the refund.
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The payment will be made by direct deposit so we also need a void cheque and the following form (if you are not already in the system).
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<pdf width="1000" height="1000">File:Direct deposit_person_fillable.pdf</pdf>
Jboud030
MakerRepo Administrators, MakerRepo Staff
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