Professional development/Project management/Refund Guide

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If you are doing a project for GNG (or CEED) you can get a refund for the materials you have purchased.

Conditions

Please note that there are conditions to receive your refund:

  • Have a completed makerepo submission
  • Bring back the project (if applicable)

Guidelines

Receipts

  • The receipt needs to be in the same name as the person requesting the refund
  • The receipt needs to include a payment method (cash, mastercard, etc), these are usually receipts labeled as invoices
    • If it does not then a credit card statement is needed as proof of payment
  • Anything paid other then Canadian currency needs to be accompanied by a credit card statement
  • If a receipt is lost there is a lost receipt form that can be submitted: www

Form

Receipts need to be included with the following reimbursement form, only the yellow areas need to be filled.

  • Vendor ID= student number
  • Address= current address or where you want the cheque to be mailed to
  • Each receipt is 1 line in the table, the description includes the name of the store
    • For example: the first line can be 'Amazon- dc motor' and the second could be 'Home depot- screws and brackets'
  • Authorized signature is you, approved signature is the lab manager
  • Remarks= course + group number + short description of project
    • For example: GNG2101 A1- device to automatically brake a wheelchair if a user gets up

Send the form and receipts to your project manager, preferably submitted in 1 PDF document with multiple pages. They will then get sent to the lab manager.

Payment

The previous conditions need to be completed and verified before a refund can be processed. The refund form and receipts must also be complete.

The payment will be made by cheque by default however it can also be made as a direct deposit. If you wish to have a direct deposit also send a copy of your void cheque to your project manager.

Please note that it can take up to 2+ months to get the refund.